Why customer invioce can not be edited after Saved and Confirm?

This is a security feature to prevent staff from dishonest.

Scenario 1:

I issue an invoice to a customer at the sales counter for 100 pcs of apple at $1.00 each, I saved confirm the invoice, then print out the invoice to the customer and collect a total cash of $100.00

Later I edit the invoice item and change the qty to 50 pcs of apple, so I pocket the $50.00

 

How enter debtors payment?

  1. select Income/Payment from customer.
    click at Add New Payment
  2. select the customer and click submit.
    key in the date, select the Payment account (which account you want to debit) , key in the amount received, and key in the payment reference. e.g cheque number 123, then submit.
  3. If you are using accoutxbox to create invoice, click at [Split This Payment] to match this payment to invoice paid.
    If you are using this for book-keeping service, just ignore the [Split This Payment]
  4. To check the double entry, go to Journal/Receipt Journal and select the journal for the period that the debtor make payment. e.g. rc201804  , this is for all payment made in the year 2018 and month of April.
  5. The Payment to Creditor process is the same as debtor’s payment.
    Select Expense/Payment to Supplier.
    The Journal entry is in the Journal/Payment Journal

How to set invoice number?

You can setup the invoice number at the Business Profile module

At business profile module, click at setting/Business profile and langauge, next click edit.

Key in the current last invoice number in the Invoice No field. e.g.: 1035, when you issue a new invoice, the invoice number will be 1036.

 

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How to enter Sales Journal?

  1. go to Journal/Sales Journal
    select the batch (e.g. sj201804)
    sj – sales journal
    2018 – year
    04 – month of april
    click at  Add New Record
  2. key in the invoice number in the Voucher Number box.
    e.g. 1025  then press the [Enter] key to submit, try not to use the mouse to click.
  3. key in ’01’ in the date field, press the [tab] key to move to the next field. key in ‘Invoice’ in the Narration field, then press [tab] to move to the Debit A/c field, key the Customer name to select the customer(e.g. abc or xyz), press [tab], then key in the Invoice total (e.g. 1070 inclusive of gst), press the [tab] key, key in 70 in the Output Tax field. next press the [tab] key, at the Z/Rtd Sale field, key in sales to select the sales account. the press [tab] and key in the zero rated sales amount if there is zero rated sales in this invoice, if no, just left it blank and press [tab] and move to the S/Rtd Sale: field and key in sales to select the sales account. then press [tab]  twice (2 times) and press [Enter] to submit.
  4. Now the sales journal have been updated.
    The voucher number is now automatically increased by 1 to 1026.
    Just press the [Enter] key or click at the submit button to enter the next invoice.
  5. now notice that the date field is filled with ’01’, the narrative field is filled with ‘Invoice’, the Zero Rated Sales field is filled with ‘Sales’ and the Standard Rated Sales field is filled with ‘Sales’, just [tab] over and change what you want to change, this is special feature of accoutsbox that will speed up (reducing steps) the entry process.
  6. now I just [tab] over to Dr A/c and key x to select customer ‘XYZ Sdn Bhd’, press [tab] and key in ‘140’ in the Output Tax field, and press the [tab] key twice to move to the Z/Rtd Sale input box(which is now yellow in color) and press [Enter] key to submit.
    notice that I have saved a few steps to process this entry.

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How to create product?

You can create customer from Income/Customer or Income/Csutomer Invoice/Create New Invoice/Create New Customer

  1. click at Income/Products/Add new record
  2. key in the product code.
    Press [Enter] to submit
  3. key in the details
    a) Income account: select the account you want to credit when selling this product. e.g.: Sales
    b) Expense account: select the account you want to debit when buying this product, e.g.: Purchases

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How to create customer?

You can create customer from Income/Customer or Income/Csutomer Invoice/Create New Invoice/Create New Customer

  1. click at Income/Customer/Add new record.
  2. key in the customer account code: ‘da001’  d-debtor, a-the first alphabet of the customer name, 001- the serial number
    Press [Enter] to submit
  3. key in the details, press the [Enter] key to submit when cursor is at any of the input box.

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How to Create Customer Invoice?

  1. Go to Income/Customer Invoice.
  2. click at the Create New Invoice button
  3. select the customer and click submit.
  4. fill in the detail and click submit
  5. select product and click submit
  6.  fill in the details and click submit
  7. select another product to submit if you wish, else click at the Close Button
  8. tips and tricks: use the tab to go to the next field, shift+tab to go back to the previous field. at any input box field, press the [Enter] or [Return] key to submit.
  9. How to create customer?
  10. How to create product?

 

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